The majority of us are online on a daily basis – whether we are browsing, shopping, communicating or performing job duties, it’s important to be smart about it. What does this mean? While you may think of document shredding as being the biggest form of information protection, and it is a big one; online protection is just as vital in protecting your identity.

As specialists in protecting confidential information, SAFESHRED wants to remind our clients to be cautious with online activity, and in an effort to do so we suggest that you follow some basic measures to remain secure from fraud and theft.  Of course, the internet is an amazing and viable tool for us all. We use it daily for learning, research and communicating, and for paying those monthly bills. There’s no denying how helpful the internet can be for consumers and companies, but it is important to remember that there are some drawbacks and risks that come with it as well; cyber theft and fraud are the two biggies!

Keep these security tips in mind next time you’re browsing, shopping, or sharing information over the web.

online security

Safe and Secure Online Shopping

To stay secure online, you should implement certain procedures and habits and pay attention to detail. For instance, be sure to use strong passwords that are long, difficult-to-guess, and are a combination of both numbers and lower/upper case letters. When doing any shopping online, always verify that the retailer’s security certificate is present and that the website you are using is in fact 100% secure. If a computer lacks proper security software, it is far more vulnerable to threats such as viruses and other malicious software. If this takes place, any details that are shared or processed on that particular computer may be in trouble. Potential problems that may arise from this situation include theft of personally identifiable information, bank account information, and lastly credit card numbers. To protect yourself from these outcomes, always double check that there is an HTTPS lock symbol in your browser address window when making an online purchase.

Social Media Accounts

As social media platforms continue to take over the online world, this only adds more opportunities and outlets in which criminals can locate your profile and attempt to steal personal information. If you’re exploring on Facebook or browsing Instagram, never ever share information such as your social security number. While obvious, unfortunately, these things still happen and can lead to alarming consequences. You should also make a habit of changing your online passwords on a regular routine. While many do, we highly recommend that you keep details like your place of business, hometown, or birth date off of on any social media accounts.  Refrain from storing credit card information online and during any third-party app purchases. Review all friend requests because in many cases cyber criminals will act under fake profiles to connect with you in hopes to discover your personal information for fraudulent behavior.

Anti-Virus Security Measures

Investing in anti-virus software is always worth the purchase, and will protect you tremendously online! As with anything, researching your options prior to purchasing the first one you come across is a step that’s for your best interest. Paid protection is always is always more effective than free. Never skip over using antivirus software as it’s a very important for maintaining online safety.

Any individual or company that creates, stores, or shares confidential material, should highly consider turning to professional shredding services for total protection. This includes hard drive destruction, data destruction, and document shredding.

At SAFESHRED, we will assist you in shredding all of your old media securely. Whether you have hard drives laptops or backup tapes to dispose of, we’ll handle the process for you in a manner that protects your information and our environment. Our secure services guarantee that your business is protected from data exposure and that you stay compliant with key privacy legislation.

Contact us today for additional information. Call SAFESHRED at 1-800-987-4733.

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Fraud exists and in fact it is a growing concern that can occur in many variations, targeting every industry. Fraud can be executed in the form of theft, forgery, computer crime and other “white collar” crimes. If your Los Angeles organization is affected by such a crime, it can lead to significant consequences and unexpected liabilities. Read more from the info-graphic below.

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Have you noticed that your Los Angeles business is still being faced with significant paperwork pile-up? Whether it’s beginning to consume desks, overflow from cabinets, or is taking up considerable space at your printing station, this New Year, it may be the perfect time to revisit what you currently have in place for document management. Are you doing everything you can to ensure day-to-day productivity and efficiency levels are where they should be?

Effective document management solutions that include secure shredding and document storage, will work together to improve office productivity dramatically. This assistance will allow your business to accomplish new goals in 2017 with greater ease. Mess and clutter can create an instant distraction which will ultimately get in the way of your business focus. Below are a few simple tips for the New Year provided by the team at SAFESHRED. Make 2017 a safe and secure year!

document management

Increased Security

If your old business records are being stored internally and aren’t required on a regular basis, you may be leaving your sensitive information vulnerable. Records kept in desks and filing cabinets may be prone to potential loss, damage and in some cases, theft. With a disaster recovery plan or secure backup storage method, business information could be prone to these risks easier than you think. Data breach is just one consequence associated with these alarming risks. The good news? With a detailed and professional, document management program in place, your sensitive information remains secure without question. This sense of security will allow your business to better adhere to privacy regulations, guaranteeing full compliance.

Improved Office Efficiency

When effective document management solutions are executed, your employees no longer have to spend valuable working hours searching for specific records. Your documents can be converted into an electronic format where important files are in one centralized, easy to retrieve location. This convenience also allows you to share and receive data at a much faster rate. With the help of proper document management services, you will benefit from streamlining your day-to-day business duties, providing your employees with a greater flexibility to focus on more relevant tasks for your business. With added time available to your staff, you’ll quickly notice that your employees will work more effectively.

Gain a Competitive Edge

Remember that a quality document management program will provide you with that competitive edge in the marketplace you need to stay ahead. Document management reduces inefficiencies, stops security breaches and allows for easy file collaboration. Moreover, good document management is ideal for great customer service. When important documents are readily available and obtainable to customer service agents and sales professionals, time is used properly – keeping current clients satisfied and bringing in new clients.

Increase Your Bottom Line

With professional document management, you will reduce and even eliminate costly human errors, which are often the largest factors in the occurrence of a data breach. When you’re successful with your internal document management, you can redirect this newfound time and money back into your business. Your bottom line will improve, allowing you to take your business to new levels.

At SAFESHRED Los Angeles, we’ll help you in customizing an effective document management program that includes ongoing document shredding solutions, to ensure your sensitive information is thoroughly protected even after it has reached the end of its lifecycle. You can depend on our team to look after your records with special care; our industry leading shredding services guarantee your privacy and confidentiality.

Contact our team at 1-800-987-4733 for additional details.

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Recycling bins can be found in essentially every business here in Los Angeles, but it appears that in several situations, they are too often used for collecting material other than simply cans, bottles, and plastic items. What’s the biggies issue with placing old paperwork in your recycling bin?  While paper itself is not the culprit, documents that cover sensitive topics are another story.  As a Los Angeles organization, you probably circulate and store a significant amount of files on a day-to-day basis; the majority of it likely involves confidential details surrounding your customers, business plans, employees, or competitors. Throwing any records like these in your recycling bin is inviting in bad news.

For instance, you wouldn’t want any unfamiliar individuals or companies for that matter, learning your salary, marketing plans, budget, or customer list, correct?  Tossing files in the recycling bin that may reveal these details, is putting you at considerable risk of information theft. Identity thieves will rummage through trash bins and recycling bins in hopes to discover any juicy details they can use to obtain critical data; they’ll then of course use this information to conduct their criminal act. Due to the fact that it can be challenging deciding what information is deemed private and what isn’t, many Los Angeles organizations are doing away with paper recycling bins entirely and are replacing these with lockable, collection bins for secure paper storage.

Collection bins and containers are designed with paper-slots and locking mechanisms to guarantee document collection is safe and secure. This simple practice ensures there is no risk of lost/stolen information before it’s collected for secure destruction. Failing to dispose of your sensitive records or failing to dispose of them effectively, can quickly result in legal penalties such as data breach. Keep your reputation in good standing, and turn to NAID AAA Certified document shredding services provided by SAFESHRED.  Our team will provide you with on-site document shredding on your scheduled shred service date. SAFESHRED offers several choices when it comes to container size and style, and each of our bins and consoles are built with quality parts, and designed to last.

Be sure that your Los Angeles company is doing everything possible to maintain confidentiality of private information and legal compliance. At the end of the day, as a business owner you have a legal obligation to protect details pertaining to your customers and employees.

Consider Starting the Below for Your Los Angeles Organization:

  • Establish a work environment based on information security with a top-down dedication from management.
  • Start a ‘shred-all’ policy for the most effective means of document collection and destruction. Starting this simple process will reinforce to employees the need for secure disposal of documents. All paperwork is collected and stored in locked containers, which saves your employees from having to conclude what’s confidential and what’s not. This also eliminates the need for in-house shredders.
  • Carry out regular security audits to determine which areas in your day to day work routine need improvements to achieve greater security.
  • Hire a NAID Certified, professional document shredding company to handle your document destruction needs. At SAFESHRED, we are a reputable business with more than 20 years of experience in the information destruction industry.
  • In addition to paper destruction, shred your hard drives and electronic media as part of your office information destruction policy.
  • SAFESHRED provides tools to assist with compliance, such as policy and procedure templates and ongoing employee training.

Feel free to reach out to our team of professionals for further information surrounding our shredding services. Treat your sensitive records with care; our secure collection containers will keep your sensitive material secured at all times.

Get in touch with us at 1-800-987-4733

 

 

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document shredding

There are several components to information security, but a detailed document retention policy is a critical aspect that every Los Angeles business should have. Knowing which confidential documents to store and which ones to shred should be a concern at the forefront of every organization, especially during tax time when information theft is at its highest.

In fact, the IRS sent out an alert that personal data scams throughout the U.S. increased 400% during the first four months of 2016. How does it happen? Often criminals will make fake tax returns and send scam workplace e-mails posing as executives to obtain the tax-related information they can use for their gain.

To assist in keeping your confidential information secure, keep in mind the below guidelines as a general rule:

  • Information Audits: Audits are a great way to identify the types of documents your business produces, and allows you to have an inventory on hand as to exactly what you have stored, so you can manage and change it accordingly.
  • Tax Records and Storage: When it comes to data retention there are two parts to keep in mind: the duration documents will be of purpose to the company, and the period of time documents should be stored because of industry and government requirements. For instance, in the U.S. legally, payroll tax returns are to be kept for 4 years. Every organization regardless of its size and profession must research which laws are applicable to their business.
  • Regulatory Fines:While the law dictates that you should be storing some documents, you can also be penalized for keeping records for too long as well, which could lead to potential legal consequences and fines. As with the majority of privacy laws, The Data Protection Act compliance states that a record must be securely shred once the retention period has passed.
  • Emails:Sensitive records refer to paper documents, electronic files, and online correspondence like emails. As mentioned on wired.com, the Panama Papers leak exposed over 4.8 million emails (as well as 3 million database files and 2.1 million PDF’s). If emails aren’t part of a critical business or legal matter, and they aren’t being used for anything, ensure they are deleted within an appropriate time period.
  • Easy Retrieval:Index all documents for quick and easy retrieval.  Be sure to store all documents or electronic files in a locked area or in a password protected program. Access should be controlled appropriately so that only staff members that require details to perform their job properly have access. Storing information that’s no longer needed or relevant, only leads to an increase in security risks such as data breach; not only that, it will use up considerable space and cost you money in the long-run.
  • Secure Destruction: The only secure and proper way to dispose of paper or digital documents when they are no longer needed is through professional destruction services. Shredding is a legal obligation for many documents, and working with industry experts helps to eliminate risk. Partner with a reputable shredding company like SAFESHRED that practices industry leading shredding processes, including a secure chain of custody throughout the entire destruction. We provide our clients with a Certificate of Destruction following each shred job, which documents compliance for record keeping.

Contact the team at SAFESHRED in Los Angeles for additional information on our shredding services. We are happy to explain any details further. Call 1-800-987-4733.

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This Saturday, April 5th, Safeshred will be participating in the Volunteer Clean-Up Day hosted by the City of Commerce.   We are very excited to help the community with this spring clean-up event and take part in preventing identity theft.  Our mobile truck will be available to shred paper for Commerce residents from 8 a.m. to noon in the parking lot of City Hall.  E-waste drop-off will also be available thanks to EWC (E-Waste Center).

Dumpsters will be located throughout the neighborhood so residents can discard bulky items.

  • Brenda Villa Aquatic Center, 5550 Harbor Ave.
  • Cul de sac at Commerce Way north of Bartmus
  • Cul de sac at Bartmus & Fidelia
  • Intersection of Elkgrove & Jillson
  • Bristow Park 1466 McDonnel Ave.
  • Teen Center, 5107 Astor Ave.
  • Veterans Park, 6364 Zindell Ave.

Volunteer Clean Up Day Shred Event Flyer

SpringCleaning.2014_flyer

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Generally speaking most people dread that day when it’s time to pay those hefty utility bills that show up each month. Once each bill is sorted out and paid, many of us simply toss away the paperwork in the recycling or trash bin, assuming there is no need to keep anything following payment. This is one of the biggest mistakes one could make, and sadly it is one that you may pay a big price for. Throwing away documents that contain sensitive information provides no protection to you because if any of it is accessed by the wrong person, it may provide enough details for identity theft to take place.

Each of these documents are full of personal details such as your name, address, phone number, credit card number, and of course your bank account numbers. If these papers find their way into the trash, they will be collected with the rest of your garbage and perhaps collected by someone else.

What’s deemed as trash to you, is an Identity thief’s treasure

So what’s the issue with throwing away your paid bills anyways? Surely no one will take the time and effort to go through your garbage in hopes of finding this information, right? Wrong. Don’t under estimate what identity thieves are capable of or what exposing even a tidbit of information can lead to. If a criminal is determined enough they will spend the necessary time to sift through your trash until they find the details they need. The information you thought was irrelevant can give an identity thief enough ammunition to sign up for new credit cards or even empty your bank account.

The alarming reality is that many of those credit card approval letters we often despise getting in the mail are tossed away and later obtained by dumpster divers. If this occurs it’s extremely easy for a criminal to respond to the letter, provide a new address and immediately receive credit under your name; the approval process is especially quick if you already have good credit. Once approval goes through, you can bet they will take full advantage of it, racking up thousands of dollars in debt that you may not notice for months down the road. Bottom line is that if you are carelessly throwing away financial documents rather than securely shredding them, you are providing your trash bins with a gold mine of juicy details a criminal would love to get their hands on!

Protect Yourself from the Risks of Identity Theft with These 3 Tips

  • Never dispose of documents that include a Social Security Number, driver’s license number, or bank account number into a public trash bin.
  • Always shred documents containing vital information, rather than crumpling paper up and tossing it into an open garbage or recycling bin.
  • Carefully shred all old credit and debit cards so that nothing is legible, and ensure you use a reliable and trustworthy shredding company to dispose of your confidential information.

When you allow SAFESHRED to look after your confidential documents, we’ll ensure all material is safely shred and disposed of so you or your company, customers, and employees are always protected.

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Is your company considering outsourcing its shredding needs? While weighing out the shredding methods available to you, it’s important to be aware that there are two common services offered by document destruction companies; on-site, mobile shredding and off-site or plant-based shredding. At SAFESHRED customers can take advantage of both options, however if you’re looking for all around fast, and convenient shredding for your business, our mobile shredding solution is an ideal service that offers just that!

Our mobile shred trucks will arrive on-site to your business where a SAFESHRED professional will proceed to shred your sensitive material before your eyes. Simply schedule a one-time pick-up service, or if beneficial to your document management program, request our on-going regular scheduled shredding option… Leave the rest to us!

How will our mobile shredding services contribute to better business practice? Here are some key benefits to keep in mind:

  • It’s Simple:  Why move piles of documents to an off-site location, when you can have the document destruction process occur right on your premises without having to leave! That means little distraction in your workday, and no inconvenient trips.
  • Secure Containers: Many mobile shredding companies will supply you with secure, lockable bins to store your confidential information in prior to destruction. Conveniently place these containers throughout your office wherever you see fits.
  • Certified Destruction: After shredding takes place, SAFESHRED will always provide you with a Certificate of Destruction that clearly indicates your documents have been shred in accordance with security and California privacy laws.
  • Unrecoverable: Our state-of-the-art mobile shred trucks incorporate industry leading equipment that makes it next to impossible for your confidential material to be recovered.
  • CostEffective: When you choose to shred with SAFESHRED, you get the best value for your money; what may take you hours to shred with an office shredder can be done in minutes with our mobile shredder.
  • Witness Shredding: We encourage employees to witness the shredding process from beginning to end, for additional peace of mind. Verify your information has been safely shred right from the parking lot of your office!

SAFESHRED offers unique document destruction services throughout Los Angeles that help protect your brand, company, and identity. We take your security seriously! Please contact us today to set up a regular scheduled shredding program at 1-800-987-4733.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Every business should utilize paper shredding for the protection of their customers and for their own company. It is just plain smart business. If someone were to get their hands on just a few vital pieces of information, you or your customers could be at serious risk. In fact, a thief can use something as simple as one’s name and address to get what they need. By shredding all of your paper documents, receipts and invoices, you can protect your customers and business.

It is also a wise practice to shred sensitive documents that may be of use to your competition here in Los Angeles. After all, most business owners, if given the chance, would like to see the customer list of the competition, the margins on their products or services, their advertising budget or even employee wages. Any document can be used as leverage by the competition.

How Common is Paper Shredding in Business?

The scary truth about paper shredding is that not enough businesses in Los Angeles, or in North America for that matter, take shredding sensitive documents seriously.

According to www.reliableplanet.com research shows that:

–          Nearly 80% of businesses do not make an effort to correctly dispose of sensitive materials.

–          Only 4% successfully destroyed confidential documents.

–          30% of companies simply threw away documents that the competition could use.

–          40% of businesses threw away sensitive customer information.

How Common is Identity Theft?

The number of identity theft cases in the United States continues to increase with each year, and the numbers are quite alarming. Recent statistics suggest that nearly 15 million Americans had their identities used fraudulently in 2012 and the financial losses totaled closed to $50 billion.* (http://www.identitytheft.info/victims.aspx)

Many criminals will target businesses, big or small, when trying to get the information they want by using a technique known as dumpster diving. They find this tactic extremely useful because they know they can get a lot of information is seconds. As mentioned earlier, even the smallest tidbit of information about a customer or your company can have devastating consequences.

Where Can I Find Paper Shredding Services in Los Angeles?

Finding the right paper shredding business in Los Angeles can be difficult but SAFESHRED is located just minutes from downtown Los Angeles. We are right between the Santa Ana Freeway and the Long Beach Freeway. For a free quote about the paper shredding services we provide, please call: 1-800-987-4733.

 

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If you have old promotional product, product that has been recalled or merchandise that no longer meets company regulations, product destruction is a safe and secure means of discarding material and does so in an environmentally friendly manner.

When would a company be faced with a situation where product disposal is necessary? While this will vary among industries, usually a business will turn to product destruction services if they are faced with a defective product, one containing high lead content, or if material is simply deemed unsafe for the consumer.

Tossing unwanted or damaged product into the trash may seem like a viable answer; however, disposing of product in this manner does nothing to protect your company’s reputation and brand; which should always be of utmost importance. As a business, you are dedicated and work hard to maintain a certain image, and therefore product mishaps can really damage a brand’s identity, if dealt with improperly.  Product Destruction by a professional Document and Product Destruction company is the only secure answer that guarantees your company is protected by any potential liabilities.

When you choose to have your products destroyed by a professional shredding company, you are protected in the following ways:

  1. Financial protection, with secure shredding of credit cards
  2. Public safety, with defective products or pharmaceuticals that have passed their use-by date
  1. Brand, Investor & Copyright protection
  1. Material is recycled wherever possible
  2. A Certificate of Destruction is presented to you upon product destruction
  3. A full audit trail is available for your security

Your company’s integrity, reputation and success may be affected by the secure destruction of your product.

SAFESHRED based out of California, is your number one resource for secured, compliant disposal of any product, in any quantity, servicing the entire U.S. We’ve been supplying product destruction services for over 10 years, and are able to pick up your products for destruction purpose, or you may drop them off at our secure, facility in Commerce, California.

Call 1-800-987-4733 for pricing and more information in regards to our product destruction services.

 

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