All companies are subject to certain legislation in the United States, for a variety of reasons. An important component in each of these includes the need to protect highly confidential matters; this typically refers to sensitive print and digital records. Secure document destruction is a key solution highlighted under many of these laws and failure to implement such practices can result in legal action.

SAFESHRED is highly knowledgeable in relation to the specific necessities dictated by federal and state governments to ensure you remain in compliance. We have outlined some of the many regulations to educate yourself on below, all of which incorporate document shredding and how each may relate to your particular industry.

HITECH

The Health Information Technology for Economic & Clinical Health act was established by the federal government under the American Recovery & Reinvestment act of 2009. The primary purpose behind HITECH was the introduction of the requirement for HIPAA-covered entities to inform victims if it has been determined that there was a breach of unsecured protected health information (PHI). Additionally, it goes into detail concerning the necessities that must be met in order for the breach of notification stipulation to be cleared. Organizations protected under HIPAA are also legally directed to notify HSS and the media if a breach occurs that targets more than 500 victims. Specifically, the act states that the encryption of electronic information and the physical destruction of paper PHI are the only recognized processes that could exempt you from a breach notification obligation. If you own and operate a healthcare company, you can learn more details about HITECH here, or talk to a representative of SAFESHRED in Los Angeles, for advice and direction on this topic.

GLBA

If you’re affiliated with the financial industry, it’s extremely critical that you or another employee is trained and up-to-date with the particulars of this act. The Gramm-Leach Bliley Act was put in place in 1999 with the goal of protecting sensitive consumer information held by financial institutions. This refers to any data used to get a financial product (SSN, address, name etc.), any information received from a transaction associated with your financial products or services, or any data received about an individual in relation with providing such financial products and services. You can review a guide issued by the FTC on how to stay compliant with GLBA here.

FERPA

The Family Education Rights & Privacy Act (FERPA) is a federal law that aims to secure students’ educational records. The law relates to anyone that collects funding under programs administered by the US Department of Education. To stop unauthorized disclosures of sensitive data, it is recommended that related entities use secure measures, such as document shredding to dispose of sensitive records. Failing to dispose of records properly may be recognized as an unauthorized disclosure, leaving businesses in vulnerable positions, in the hands of the federal government. For further education on FERPA, check out the Department of Education’s official portal on the act here.

Verifying that your company is up to snuff on the law is crucial to stay alive and competitive. SAFESHRED’s quality shredding services supply you with an essential step in ensuring your company doesn’t have to deal with the trouble of legal matters. Keep focusing on what you do best, and we’ll handle the rest!

Get in touch with our professional team in Los Angeles to speak to us in regards to your specific shredding needs and how we can help your company improve its security efforts. Call 1-800-987-4733

read more

It’s common for smaller companies to have fewer security processes in place due to the simple fact that they think their size will eliminate them from falling victim to information theft; sadly the opposite is quite true, and these companies can be significant targets for cyber criminals.

With that said however, it shouldn’t be the only reason you create a secure environment in your place of business; data breach can be extremely costly and unfortunately it continues to affect several businesses. Not only can the affects be overwhelming from a financial standpoint, but it can also damage your reputation significantly. Small start-up companies are actually more vulnerable to fraud and information theft because often they are still working towards building their business and customer base.

security tips

read more

document shredding

If you have looked around our website you may have seen the name NAID floating around. NAID may not mean anything to you at first, but it is an important acronym. It stands for the National Association for Information Destruction, and this group has done a lot for consumers in the document destruction sector. NAID is a standards setting body for the information destruction industry recognized at the government level. It operates all over the globe, making sure that document shredders operate within the bounds of the laws that are relevant to them and their customers. Members of the association are given the responsibility of following different legislations for customers, among other quality-assurance measures.

NAID’s certification program was put together by information security experts around the world. Members of the association seeking to obtain and hold this certification are held to many responsibilities, including undergoing random audits to ensure that all commitments to the association and customers are being maintained.

The responsibility to ensure companies have written policies that use the correct legal terms and meet existing legal standards, actually falls on to the customer. If a customer uses a shredding provider which fails to operate at existing legal standards and runs into legal trouble, the customer is responsible rather than the shredding provider. NAID Certification is important for consumers because of this. Part of the certification requires that data destruction firms have written policies which include the correct terminology, and comply with existing federal laws where relevant. This is a measure designed to protect customers.

Noting this, it is important to consider that NAID Certification, while important for consumers, is completely optional. While there are companies who operate without NAID Certification who may do fine work, there is simply no way or guarantee for the customer if something goes wrong.

 

SAFESHRED is a proud NAID Certified member.

We maintain or exceed the standards to ensure our operations meet and exceed the stringent legal responsibilities for both us and our customers in nearly all industries. SAFESHRED cooperates with other NAID members to ensure the document destruction community remains secure. All of our services and operations are designed to fall well within the scope of legal responsibilities for customers in these many sectors. To learn more about SAFESHRED and NAID, check out the Chain of Custody on our website. Our team knows what’s up!

SAFESHRED is ready to bring our wealth of shredding expertise to customers in the counties of Los Angeles, Orange County and San Bernadino, no matter what the field of business. If you are looking for a shredding service for your home documents, or need more industrial business solutions, our highly equipped team is ready to work for you.

Contact us today to get started. 1-800-987-4733

read more

Over the last few years, research has determined that human error is a top cause of data breaches in workplaces across the globe.

data breach

What are some common mistakes in the workplace that result in a data breach?

Giving into a phishing scam:  This scam takes place when an employee receives an email from an unknown source who attempts to draw that individual into downloading malicious files or click a forbidden link.

Misplacing a laptop: Laptops are flooded with confidential information and studies reveal that in fact, they are the most commonly stolen electronic devices among every business and industry.

Privilege abuse: Theft of confidential data can occur if a staff member gains access to information they shouldn’t have access to. It can also take place if an employee continues to seek out unauthorized company information, even after that employee has left the organization. It’s imperative that passwords and log-in information are changed immediately upon staff leaving your business to prevent this.

Security error: In many situations, it comes down to ‘lack of knowledge’ and ‘human error’ in relation to information security. Errors that result in sending sensitive information to the wrong individual would fall under this specific category.

Passwords: Many data breaches take place because of weak, stolen, or default passwords. Always make an effort to keep passwords protected and strong to avoid this.

Improper disposal of information: This goes without saying that secure storing and disposing of sensitive information is critical in guarding information against exposure. When employees lack the proper training on information security processes, they are left making the decision as to what is and what isn’t considered confidential; this can be risky business. 

How can your business stop these errors from happening?

There are many steps you can take towards protecting yourself from data breach; document shredding is just one example and should be applied alongside a shred-all policy for the most effective approach. Regular training is vital in ensuring your employees stay up-to-date and knowledgeable in information security tips.

SAFESHRED has supplied peace of mind to companies, residents, and government by providing the most versatile, secure and thorough document shredding solutions available. Stay free of a data breach by turning to our professional services. Contact us today at 1-800-987-4733!

read more

on-site paper shredding

 

If your Los Angeles business is looking for a shredding service that is secure, reliable and considerate of your needs, then you’re already on the right website! SAFESHRED offers some of the most secure in-house shredding services in the world. But did you know there are more options that we offer which can increase your businesses security even more?

Routine document shredding is one major step your business can take to avoid identity theft, breach of confidentiality and the ensuing legal work that comes with both of these occurrences. SAFESHRED looks to take this preventative action one step further by offering mobile shredding services.

SAFESHRED operates one of the most secure fleets in the country. We keep our trucks well maintained and up-to-date to avoid breakdowns and unforeseen circumstances as much as possible. This ensures your documents get destroyed in a timely and secure manner. Our trucks are also continuously tracked with GPS technology to ensure your documents go where they are supposed to. We handle on average 184 tons of paper per day!

This option is also perfect for businesses with hectic schedules; we come to you! We are able to maintain flexibility by providing your business with secure, designated collection bins that our certified drivers and operators will collect from. We will come to your location, gather the documents to be shredded and destroy them on-site. You can even watch if you are so inclined! After destruction the resulting paper fibers are transported in a highly secured truck to a designated paper mill where they are recycled. A Certificate of Destruction is handed to you upon the completion of the process.

If you’re still questioning the real benefit of using a mobile service in comparison to an in-house service, here are some reasons why we offer the option to our clients.

  • Typical in-house document shredders aren’t capable of destroying documents to the irreversible state that our trucks can. More industrial machines can get closer, but the costs involved in operating and maintaining these machines usually isn’t justifiable to most businesses.
  • SAFESHRED operates at a significantly higher pace than any in-house shredder can. Your 1-hour of in-house shredding could equal 1 minute for our trucks!
  • Our mobile services continue to meet or exceed NAID regulations, as well as federal legislative requirements.

Let’s summarize what you can gain from mobile shredding services; we come to you, collect documents, destroy them on-site, and take the resulting fibers to a paper mill for recycling purposes. The process is timely and your business doesn’t have to make dedicated trips to destroy documents. Our trucks can shred thousands of documents in just minutes. Our trucks are highly secured and only transport fibres; no document is left in-tact before we depart your workplace. Our drivers are certified and will provide a Certification of Destruction on-site, following the shredding process. Lastly, our staff will take care of everything when they arrive on the site, allowing you to focus on running your operations.

If on-site services sound right for your business, contact us today to discuss your unique destruction needs, and together we can discuss the options and provide the best solution for you and your business. Click here to see our coverage area.

read more

HIPAA and SAFESHRED

On March 15th, 2017, posted in: SAFESHRED News by

Implemented in 1996 and mandated as federal legislation, HIPAA (Health Insurance Portability & Accountability Act) was established to prevent any fraudulent behavior, while also maintaining protection over the personal information of health care patients. In essence, this act states that all health care providers throughout the United States need to follow specific security processes to ensure confidential information remains safe and secure from unauthorized exposure.

HIPAA conditions dictate that patient details, whether from the past, present or future, need to be safeguarded at all times. Records pertain to private personal matters or include such information as patient history, notes, forms, and daily logs, must be properly cared for and protected while in the trusted hands of a healthcare institution or medical Centre. Information cannot be shared by law unless permission is provided by the patient to do so.

hipaa

Who Must Consider the Implications of HIPAA?

HIPAA affects the healthcare industry as a whole. Any healthcare facility that provides health services to U.S citizens are legally required to have strict processes in place that contribute to safe and smart control over patient records. Should an audit take place at your medical office, following HIPAA guidelines communicates that the appropriate steps were taken to stop the risk of disclosed private matters. Without protective precautionary measures in place, it may be revealed that personal information has or is, being viewed by unauthorized individuals. As mentioned, HIPAA regulations are applicable to hospitals, medical centers, chiropractors, dentists, psychologists, psychiatrists and any other industries that hold personal health information.

SAFESHRED Helps Clients Remain HIPAA Compliant

Any and all medical documents that no longer require keeping should be safely disposed of in lockable bins prior to secure shredding. This step alone dramatically reduces the risk of lost and stolen records, as there is no chance they will become misplaced. Any patient records that are left out in the open or stored in desks that lack security are in a risky position. Remember that you have a legal obligation to protect your patients. Do your best to ensure this is carried out, to save yourself from a headache and legal hassle down the road. SAFESHRED will supply you with secure collection bins or carts that you are free to place throughout your medical office where appropriate. The presence of these containers will provide a daily reminder to your employees, encouraging your staff to keep private matters out of garbage bins. We use our state-of-the-art shred equipment and technology, paired with our expert document destruction professionals to complete the job effectively. Our team is more than skilled to work with your healthcare facility to remain in compliance with shredding requirements under HIPAA.

When you partner with SAFESHRED you have the ability to view the entire document shredding process from beginning to end for extended peace of mind and reassurance.  Not only that, we will also present our clients with a Certificate of Destruction following every shred job, clearly indicating what, when and how, documents were securely shredded, for your records and future referral. Trust in our professional team to look after your document security management, with services that are 100% reliable and meet the highest industry standards.

For additional information about the specifics of HIPAA and our secure paper shredding services, please don’t hesitate to reach out and speak to one of our representatives. We’ll also happily offer you any additional security tips for effective protection over patient information.

Call 1-800-987-4733 for additional information about our secure document shredding services.

read more

As the need to protect sensitive records continues to increase at a rapid case due to information theft, it’s simply necessary that you implement a regular document shredding program. If you’re considering outsourcing this job to a qualified shredding provider, we recommend that you do adequate research first, and only trust in a company who is reputable and carries appropriate industry, certification. For your protection, seek out a document shredding business that is NAID Certified.

naid certification

Why is this a crucial quality to look for?  A NAID Certification speaks volumes in the shredding world. Organizations that belong to this association are held to the highest of standards in the industry, when it comes to maintaining your full protection.

Partnering with a NAID Certified provider such as SAFESHRED is a great step in taking necessary measures required under regulatory guidelines, to protect confidential information about your customers or patients. A NAID Certified document destruction company essentially communicates that the business has experienced extensive training to understand all legal implications and regulations surrounding information destruction.

Why is it Wise to Partner with a NAID Certified shredding provider?

  • Professionals who are NAID Certified, are given random drug tests for your security and general safety
  • Detailed security policies are in writing and carried out as strict protocol
  • All shredding equipment is maintained on a regular basis, ensuring every aspect is operating and functioning properly at all times
  • Lockable collection bins provide protection from unauthorized access while documents are stored, as well as throughout the transportation of your sensitive documents.
  • Document shredding services adhere to a precise chain of custody, and a full audit trail is always available to our clients for peace of mind
  • Once a shred job is completed, we provide our clients with documentation indicating the shredding took place properly. This Certificate of Destruction outlines content has been destroyed in compliance with Los Angeles and federal legislation.

Our team of professionals are highly knowledgeable and experienced in the field, including what is required under NAID standards. Unlike some shredding companies, we will evaluate and consider your paper output, recommending a unique collection program that is customized to your specific needs.

SAFESHRED in Los Angeles is a highly experienced and of course, NAID AAA Certified document shredding provider that supplies customers with the highest level of secure, document shredding in Los Angeles County, Orange County, and throughout most of the Inland Empire / San Bernardino County areas.

Call us at 1-800-987-4733

read more

Sensitive business information is important to keep secure while in your hands and the following disposal. General awareness surrounding information theft and fraud is increasing, but acts of crime pertaining to both issues continue to occur throughout Los Angeles, and the rest of the United States. How can your business reduce the risks associated with these incidences?

First and foremost, it’s crucial that you keep your work environment as clutter-free and organized as possible. This will help to ensure day to day processes run smoothly, and that your staff is working in a productive manner without added distractions. Most notably, an orderly office assists your business in remaining compliant when it comes to the protection of private information. On the flip side, if your work environment looks like a bomb just went off, then you have some possible serious security risks at hand. In fact, an office that screams havoc could lend itself to a security breach, which is not ideal for any business.

How can you establish a work environment that keeps you safe from the threat of a data breach? There are many options your Los Angeles business can consider; primarily you’ll want to be certain all stored documents are secure from exposure, and that any records being disposed of are done professionally and safely. Partnering with an experienced document shredding provider to shred your old documents is by far the most reliable solution for guaranteed information security. What else can you do aside from document destruction?  Here are a few common security risks you should be familiar with, and appropriate solutions to prevent such occurrences.

clean office

Garbage Bins Situated Next to Printing Station

If your garbage bins are situated beside a printing station, you can bet that they will use for more than simply garbage disposal. Confidential documents that are mistakenly printed or left behind by error, will more than likely make their way into the garbage because of its convenient location. Unfortunately this “lazy toss” as it’s sometimes known as results in an immediate security threat because documents are left vulnerable in an unsecured bin. If the wrong person discovers private details, any of it could be used to carry out criminal activity, such as identity theft.

Solution:  Any paperwork containing sensitive matters but no longer requires keeping, should be placed in a lockable collection container before being emptied for secure destruction.  Using these containers guarantees that your documents remain secure and untouched prior to pick-up, keeping your business, employees, and clients protected.

Wrongful Use of Recycling Bins

As like garbage bins, recycling containers that are used for paper disposal will leave your Los Angeles organization susceptible to a data breach. Interestingly enough, many business owners are making the decision to remove office-sized recycling bins from their office entirely, in an effort to keep documents away from the recycling bin. Dumpster divers will rummage through recycling and garbage bins to locate the juicy content they can use to their advantage.

Solution: Keep documents separate from recyclables; paper documents should be destroyed thoroughly before recycling; therefore it’s recommended that organizations follow a shred-all policy to allow for a simple and easy their employees can follow without error.

Unrestricted Access to Collection Containers

The key(s) for your collection containers should be kept away in a secure area at all times. If a key is left out in open view, technically anyone within your office could gain access to this private information. While no one wants to believe that internal theft takes place, unfortunately, it can be a tempting scenario for curious, wandering eyes.

Solution: Store the key away in a secured storage room or cabinet, and only give access to certain staff members who you can trust, and are in an authoritative position in your company. For service and security, you can rely on, we recommend hiring a document destruction company such as SAFESHRED in Los Angeles who will provide your company with durable, lockable consoles to place throughout your office, in high traffic areas.  Our experienced and trained personnel, will then collect, remove, and securely shred all content through the use of our mobile shred truck, at a prearranged scheduled service date. Outsourcing your document shredding is the only method of document destruction that guarantees your Los Angeles organization will remain compliant and secure.

Don’t leave your business at risk when it’s easily preventable! Contact SAFESHRED, to speak to our team about the professional document shredding solutions we currently provide. You will quickly discover why so many businesses depend on our services to help save them time and money while enhancing their internal security measures.

Call us at 1-800-987-4733.

read more

Our One-time Purge Might be Perfect for You

If you’re noticing that clutter is beginning to pile up in your Los Angeles business and things are looking pretty unorganized, it may be time to consider the documents you have stored. Chances are you have several bins, cabinets, or folders of archived paperwork that’s no longer of relevance.  For your security (and sanity) it’s time to consider a purge clean-out!

What’s the best approach? Due to the fact that this is sensitive information you’re likely dealing with, the garbage won’t cut it. The most reliable method of document disposal is through professional, document destruction services; more specifically a one-time purge service.

Aside from regular ongoing shredding services, SAFESHRED If your business isn’t interested in regular ongoing shredding services, SAFESHRED provides this perfect solution for your Los Angeles business.

one-time purge shredding service

read more
Live chat by BoldChat