Surprising Facts

Information security in the workplace is more important today than ever before and it includes more than simply cyber threats. The majority of office employees are still using thousands of sheets of paper each year, averaging to about 45 sheets of paper per day. Paper is not going away anytime soon, so it’s crucial that companies are doing everything possible to secure sensitive business documents.

What are you doing with old information when it’s no longer required?  Unfortunately, some companies think that performing shredding in-house through the use of a shredding machine is the most convenient approach. Assigning employees to “shred” documents during their work hours isn’t exactly productive, though, is it?

In-house document shredding not only lacks in security, it’s also significantly more costly than it is to outsource this task. While it may involve more hidden fees, they will cost your company more in the end.  Let’s take a look at some of the financial (and other costs) to your business, associated with in-house shredding:

paper shredding machine

 

Human Error: When in-house shredding is carried out, employees are left making the decision as to how confidential each piece of information might be and whether it requires shredding or no; the problem with that is there are any mistakes made, it could lead to costly breaches.

Alternative Option:  Hire an experienced document shredding provider that also supplies locked containers, for safe and secure storage of documents prior to disposal. Security trained professionals will collect and remove your documents for either on-site or off-site shredding.

 

In-effective: Office shredders are typically considered strip shredders; this means they are the least secure because strips can quickly and very easily, be reassembled. Shredding in-house is also substantial work, as paper needs to be fed into the shred machine by hand, and unlike with professional shredding, it is necessary that all staples and clips are removed first.

Alternative Option: Companies in Ponemon’s 2014 Security of Paper Records & Document Shredding study claims it’s far more efficient to hire an outside company to conduct the destruction process. A professional document destruction provider is equipped with the necessary crosscut shredding technology that ensures all paper is shred into confetti-sized pieces. At SAFESHRED, we offer different options for your shredding needs, so that shredding can be carried out according to your specific needs and industry requirements.

 

Internal Fraud: In-house shredding can increase your risk of internal fraud. The 2015 Insider Threat Report from Vormetrics revealed that globally, up to 89% of organizations believe they are vulnerable to internal/insider attacks.

Alternative Option:  A third-party shredding company offers a secure chain of custody and scheduled paper shredding options. Through the use of locked consoles and containers, once documents are placed inside, they cannot be retrieved until they are collected for destruction. Considering a “Shred-All” policy will also help substantially.

 

Non-compliance: Privacy legislation mandates document disposal with fines for non-compliance. Many companies that use in-house shredding, lack a proper verification process which can lead to several issues.

Alternative Option: A professional shredding partner such as SAFESHRED will supply your business with a Certificate of Destruction after every shred.  In fact, close to half of the respondents in Ponemon’s study outsourced their document destruction because it offered peace of mind that they were in compliance with privacy regulations. A Clean Desk Policy is another critical aspect of a document security plan to protect sensitive documents from landing into the wrong hands.

 

Call SAFESHRED today at 1-800-987-4733 to discuss your shredding requirements, with one of helpful and experienced shred specialists.

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identity theft

Maintain Your Security

Identity theft is a lawful crime that has continued to be on the rise over the years. According to news reports, identity theft grew from 2013-2014 by 13% and is on track to beat record breaking numbers in 2016.

Protecting you and your family from identity theft is a must in today’s society. If your family is hit by identity theft your credit may be left shattered and you will be unable to get loans or good interest rates which could limit your family’s lifestyle.

SAFESHRED has put together a few tips to keep in mind to help protect you and your family against identity theft:

  1. Get your sensitive documents professionally shredded. Any documents that have sensitive information on it such as your bank statements or records should be shredded immediately after viewing. Don’t leave the shredding of documents up to a home shredder. Often times, documents that go through a home paper shredder can be put back together by glue or tape. It’s always best to hire a document shredding service to ensure that your shredded papers end up non-traceable.
  1. Lock up sensitive documents that you want to keep. If you come across sensitive documents that you feel you need to keep, ensure they are locked up securely. Locking up documents such as your social security cards, birth certificates, and passports will help vastly in aiding against identity theft.
  1. Don’t fall prey to online scams. When surfing online, there are many non-secure websites that may be able to access important information on your computer. Ensure you are constantly staying up to date on all firewalls and security features on your computer to combat these threats.
  1. Ensure to check your credit. Using companies such as Equifax twice a year will help you keep an eye on your credit score. If you see anything suspicious going on then you might be able to catch it and deal with it before it hurts your credit even more.

By following these practices, you will help to eliminate some of the known causes of identity theft and hopefully you and your family will never have to go through it. For more information identity theft protections or on how we can assist you, call us at 1 (800) 987 4733.

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The Paper Shredding Machine

On May 18th, 2016, posted in: SAFESHRED News by

Are you familiar with the history of shredding? Here is a brief summary of the history of paper shredding.

document shredding

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Shredded Documents

With the start of 2016, most of us will be writing out our New Year goals and resolutions. Sure, you may have your personal resolutions mapped out, but have you considered resolutions for your Los Angeles business?

If you’re still organizing and outlining business plans for 2016, we highly suggest that one those resolutions be implementing specific processes that contribute to securing your company from identity theft. Contrary to common belief, identity theft not only targets consumers, it also targets Los Angeles organizations as well. In fact, recent studies show that business identity theft is the latest threat to small companies throughout the U.S and here in Los Angeles as well.

Thieves can obtain your identity in many ways; they can discover extremely confidential information through computer security hacks, or by simply sorting through old trash and obtaining sensitive documents, like credit card bills, and/or statements.

When it comes to information theft of your Los Angeles business, a thief may seize an organization’s identity in an effort to acquire credit in that company’s name. After these credit accounts are sought out and approved, you can bet criminals will quickly carry out a shopping spree under your name! The damage incurred could be devastating to your Los Angeles company and it can stop you from obtaining credit down the road.

What can your Los Angeles business do to prevent identity theft in 2016?

  1. Put together a protection plan– Many companies will focus much of their energy on creating business plans that bring in new business; this is perfectly fine, but often because of this little to no attention is placed on developing an internal protection plan. Your Los Angeles business should be designing a thorough, step-by-step process to secure the identity of your company while also coming up with an appropriate action plan, should you become a victim of information theft.
  1. Keep all company records secure– Be certain that your company and customer records are secure and locked away in a safe area at all times.  Any records that no longer require storage should be professionally shred through secure destruction services. Never provide your company’s federal tax identification number, financials, or bank statements to anyone you don’t know, and lastly, you may want to look into using prepaid business credit cards for your employees instead of traditional credit cards; these cards allow you to set specific limits, and they can be deactivated in real time. If a prepaid credit card is stolen you can take immediate action and resolve the issue much faster.
  1. Secure online business information– One of the surefire ways to put your company on the line is by revealing confidential details like an employer identification number (EIN), account numbers, and financial data, through email or the web. If this information is necessary for a specific reason such as obtaining credit, be sure to confirm the site is 100% secure, and its security certificate is up-to-date.
  1. Monitor credit reports –One of the easiest ways to catch whether or not there’s a potential threat to your business, is through daily monitoring. Remember to keep a close eye on your company’s profiles with all major business credit bureaus. This is extremely easy to do; simply subscribe to their monitoring services, and you’ll be granted ongoing access to records at all times. For further security, you can set up alert notifications to notify you via email of any new/recent activity under your company’s credit.
  1. Forget about using “master” accounts– For security reasons you should do away with using any form of “master” account. While it may seem convenient, it also gives an employee or individual potential access to critical business information.

If you do fall victim to identity theft, visit the Department of Consumer and Business Affairs for details on reporting the crime, or simply call our knowledgeable team, and we’ll be glad to assist you.

Contact us in Los Angeles at 1-800-987-4733

From everyone at SAFESHRED, we wish you all the best in 2016!

 

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Debunking Document Shredding Myths

On November 26th, 2015, posted in: SAFESHRED News by

Shredded PaperAs we enter the autumn season, it’s time to think about cleaning house by getting rid of your company’s unneeded documents and records. However, what many people don’t realize is just how important it is to properly destroy sensitive data. For nearly 20 years now, SafeSHRED has been providing Commerce businesses and residents with excellent document shredding and product destruction services. While we have a clear understanding how vital it is to have your private information destroyed by the professionals, there are others who aren’t convinced.

Here is a list that details why teaming up with document shredding specialists is the best way to go.

All You Need is an Office Shred Machine

The idea of having an in-house office shred machine is ideal. Sure, you will have shred technology at your fingers tips but that doesn’t mean it’s what you ultimately need. Office shred machines can be costly to purchase but after that there will be constant maintenance and repair fees. The costs to just maintain it will only go up. Typical office shred machines only take a few sheets at a time which means if you have stacks of documents to shred, you may end up spending more time destroying paperwork than focusing on your daily work tasks. In addition, having an office shred machine does not mean that you or anyone in your company will be following the strict privacy laws. If no record of what was shredded is kept, the best route to go is with a professional document shredding company. With SafeSHRED, our prices are affordable and fair; we can destroy hundreds of documents within minutes using our state-of-the-art shred technology, and our technicians follow all federal and state laws.

A Data Breach Won’t Happen to my Company

Over the last few year, all across the United States there have been many reports of data breaches into different companies. In fact, over 150 million records have been exposed in the U.S. this year. Even if your company is as big not a large corporation that is nation known, don’t think that a data breach couldn’t happen. Your valuable business and personal information is what a data hacker wants. Make sure that you have strong anti-virus and anti-spyware software on your computer systems and you are using long, complex passwords that are hard to crack. Also, when you team with SafeSHRED, we will provide you will lockable bins and consoles. These bins and consoles will keep your documents and records secure until we arrive at your location to shred them.

No One Will Look for Documents and Records in the Tras

While it’s common to just toss away whatever you want in the garbage, at your place of business this is a major risk to you and your employees. Just because you place your old documents, records and other information heavy material into the garbage doesn’t mean your data is safeguarded. The truth is identity thieves will dig through company garbage looking for sensitive information on any piece of business material. This is known as dumpster diving. The best way to avoid this is bringing in the professionals to completely destroy all of your data. Our shred technology cuts up your documents, hard drives and other material into small bits that cannot be retraced by unwanted sources.

In the end, don’t risk anything when it comes to the security of your confidential information. For more information on how we can assist your Commerce business, call us at 1 (800) 987 4733.

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10 Benefits of Document Shredding

On November 3rd, 2014, posted in: SAFESHRED News by

Paper recyclingShredding your documents is becoming exceedingly important because privacy laws are becoming more stringent. If you are still trying to decide whether or not your Los Angeles business needs document shredding consider the following benefits.

  1. Peace of MindDocument shredding provides company owners and customers with a great deal of peace of mind knowing that their information is properly destroyed and will never be compromised.
  2. Documents are Irrecoverable – When you use a trusted paper shredding service provider, you can be certain that every document is shred into tiny irrecoverable pieces. Those pieces are mixed together with all kinds of different documents from other businesses just like yours, making it impossible to recover any information.
  3. Compliance – If you properly shred all unwanted and outdated documents you will keep your business in compliance with federal and state privacy laws. If you are found to be negligent when handling your unwanted documents, fines could be in the tens of thousands of dollars or more!
  4. Reputation – Would you use your credit card at a place you know has had their data breached? Probably not. And your customers would feel the same about you if you had a data breach. Data breaches can completely ruin the reputation you have worked so hard to build, so protect that reputation with adequate document shredding.
  5. Cost Effective – Did you know that outsourcing your document shredding is actually more cost effective than shredding in house? An office paper shredder will break down quickly if it is used a lot and could turn into an unnecessary expense. With office shredders, employees tend to spend far too much time shredding rather than doing their assigned tasks.
  6. Environmentally Friendly – Our landfills are filled with millions of tons of paper every single year. By using document shredding services, you are ensuring that less paper takes up space and more of it is recycled.
  7. Builds Customer Trust – If you proudly announce that your business shreds all of your documents, your customers will appreciate that their safety is one of your top priorities.
  8. Efficient – Time is money and the less time your employees waste by shredding documents in house, the more time they will spend actually doing the job they were hired to do.
  9. Storage Containers – When you utilize SAFESHRED, we will provide you with storage containers for your documents and will pick up the contents when they are full. You will no longer have sensitive documents floating around the office or worry about them winding up in the regular trash or recycling bin.
  10. Ease of Use – By hiring a document shredding service such as SAFESHRED in Los Angeles, you will quickly discover how easy it is to destroy unwanted documents. There will be minimal distractions to the daily workflow and our service is as simple as picking up the phone or utilizing a regular scheduled service.

SAFESHRED offers complete document shredding services for the following areas:

  • Los Angeles
  • Long Beach
  • Burbank
  • Glendale
  • Anaheim
  • Santa Ana
  • Irvine
  • Huntington Beach
  • Garden Grove

For more information about our document shredding services please contact us today! Call 1-800-987-4733

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Back to School

Well it’s back to school again, a very exciting but busy time of year for everyone! (Including identity thieves). Child identity theft cases are on the rise here in Lost Angeles and the rest of the U.S, and enrolling in a new school year presents several opportunities for criminal activity to take place.

For starters, every new school year, parents are asked to fill out several documents in regards to their child’s personal information; whether it be registration forms, health forms, emergency contact forms etc.  Each of these forms requests confidential details which if exposed to the wrong person, could be dangerous. It’s crucial that your educational facility is taking the preventative measures to maintain protection over all student and faculty information. After all, if you intend to comply with the Data Protection Act, which is a legal obligation and not actually a choice, you must protect children, staff, parents and supplier’s information at all times.

At most schools here in Los Angeles, information security is taken seriously.  Generally personal files are kept in locked cabinets, with limited access to physical documents to assist in safeguarding all personal information, but what about old files that are just consuming space? What’s happening with old documents that are no longer needed?

Often the protection chain is broken at the disposal stage in the lifecycle of these files.  While school staff are becoming more and more diligent with protecting data being processed onsite, secure disposal must also be taken into consideration. In what method is your school currently disposing of old files?

Several schools turn to a recycling service for the disposal of old files, rather than hiring a professional paper shredding company that can provide solutions designed specifically for schools. Tossing documents in a recycling bin does not guarantee destruction, therefore leaves information vulnerable to the outside public. If it’s discovered that theft has taken place due to negligent document disposal, your data controller will be held liable and may face legal consequences.

So who should your Los Angeles school turn to? SAFESHRED has been supplying reliable paper shredding services to various industries, including schools since 1995. We’ll place quality, lockable collection containers in your faculty offices, so staff can conveniently place sensitive documents in an enclosed area until they have reached capacity. Once containers are full, our trained personnel will come to you to perform the shredding process, saving you the hassle of transporting information offsite.

Looking for new fundraising ideas? Consider holding a Community Shred Day event at your school in Los Angeles!  It’s the perfect opportunity to clean out those filing cabinets, while bringing the community together to support the battle against identity theft.  If your school would like to find out more about our Community Shred Day events, or if you’d simply like more details pertaining to paper shredding services we offer, please get in touch with us today.  Start the school year off the right way with smart and secure document disposal practices!

Call 1-800-987-4733

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Paper ShreddingsWhen it comes to disposing of old business documents, professional paper shredding services provide the only method of secure and reliable destruction. But what about non-paper items that are no longer needed?

 

Protect your brand and partner with SAFESHRED for your product destruction needs. Our eco-friendly product destruction process ensures your Long beach business meets government regulatory requirements, in addition to your own standards for inventory disposal. If you need something destroyed, let SAFESHRED take care of it for you!

SAFESHRED offersproduct destruction that guarantees security to your Long Beach company. We understand that secure destruction of unwanted inventory is important to your company’s reputation and product integrity. Whether you have old stock, outdated promotional materials or recalled product, our Product Destruction services are secure and complete.

SAFESHRED will destroy the following products for your Long Beach business:

  • Apparel and footwear
  • Recalled products
  • Discontinued products
  • Obsolete material
  • Manufacturing overruns
  • Security items
  • Counterfeit material
  • Off-spec items
  • Medical devices
  • Promotional material
  • Prototypes
  • Outdated packaging

SAFESHRED has several different state-of-the-art machines designed to handle all types of material including rigid metals, media and over-sized items. Just like our paper shredding process, your Long Beach business can witness material being shred in person or if preferred, we will happily send you a photo CD that showcases the process at no additional cost to you. For even greater convenience, you can view the destruction process through remote access to our camera system, via the web.

If you’re planning a move in the near future, or are simply looking to reorganize your Long Beach office, you may be interested in our product destruction solutions. It’s easy, and it’s safe. We can pick up your products, you may ship them to us, or you can stop by our facility in person to drop them off.

Feel free to tour our facility at anytime to learn more about our specific process; in fact, we encourage it!

Protecting your brand is critical, and the last thing we want to see is defected products or counterfeit goods damaging your reputation. Call 1-800-987-4733 for further information in regards to our product destruction services.

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Paper Shreddings

Your Glendale business generates a significant volume of information daily, and for most businesses it will only increase. In a time where information security is necessary in protecting lost or stolen data, it only makes sense that paper shredding is the easiest and most effective process that does just that; protects sensitive data from becoming exposed to the wrong person.

If your business isn’t already, it’s critical that you are securely managing, storing, and disposing of your documents on a regular basis.  Taking the proper steps towards safe document management will ensure your records remain protected. Ultimately, secure paper shredding will help to prevent your Glendale business from the potential of fraudulent behavior.

SAFESHRED offers secure paper shredding solutions that are professional and efficient for residents and businesses throughout the Glendale region. Remember that secure disposal of your business documents is not just for your benefit, but for the benefit of your customers and employees as well. After all, you have a legal obligation to protect them from unauthorized exposure.

Dumpster diving is an increasingly growing concern here in Glendale, and the rest of the U.S; discovering even the smallest piece of data can be enough to cause serious damage down the road. Tossing old contracts and receipts into your trash bin leaves your information vulnerable. The only safe method of document disposal is through secure onsite or offsite paper shredding services.

At SAFESHRED, Glendale businesses may take advantage of one-time or periodic scheduled paper shredding solutions. We supply both onsite and offsite paper shredding services

that can be modified to meet your unique needs. Turning to professionals will lower your costs, and provide assurance that your Glendale business is in hands you can trust.

SAFESHRED provides secure paper shredding to the following areas near Glendale:

  • Burbank, CA
  • South Pasadena, CA
  • Los Angeles, CA
  • Pasadena, CA
  • West Hollywood, CA
  • Altadena, CA
  • Alhambra, CA
  • San Marino, CA
  • San Gabriel, CA
  • Monterey Park, CA
  • East Los Angeles, CA
  • Beverly Hills, CA
  • Commerce, CA
  • Huntington Park, CA

Advantages of Paper Shredding with SAFESHRED in Glendale

SAFESHRED will help you remain compliant with state and federal privacy laws. Remove unnecessary piles of paper that are consuming valuable office space and feel confident that in doing so, knowing they will be shred securely.

•    SAFESHRED is a proud member of NAID and certified by the National Association for Information Destruction.

•    Reliable services offered by skilled and security screened destruction specialists and equipment operators

•    Secure, lockable collection bins are supplied for safely storing all confidential paper in, prior to shredding.

•    Paper shredding that follows a consistent chain of custody from the time documents are picked-up, to the time it’s destroyed.

Onsite Paper Shredding Services

For businesses in Glendale that prefer immediate servicing, or would like to witness the document shredding process, they can request our onsite document shredding. With our mobile shredding services, simply place your sensitive documents in the provided collection bins, we and once a schedule is established, our team will arrive to your Glendale location to proceed with the shredding process.  Our industry leading shred trucks are highly secure, equipped with the industry leading equipment.

A document destruction specialist from SAFESHRED will shred all paper before you, allowing you to view the entire process if you wish. Following shredding, you will be provided with a Certificate of Destruction, which outlines all documents have been shred and in accordance with state privacy laws.

Offsite Paper Shredding Services

If your business could benefit from regular paper shredding, you may prefer to use our offsite paper shredding solution instead. This method is cost-effective and uses high quality shred machinery to quickly (and securely) destroy your confidential information. With offsite shredding, we place lockable collection bins throughout your office according to your convenience. Once at capacity, we will pick up your containers for servicing, and transfer them to our secure off-site shredding facility to look after the rest. Like our onsite shredding services, once a shred job is finished, SAFESHRED will present you with A Certificate of Destruction; documentation that indicates secure shredding did in fact take place.

Looking to speak to us directly? Call SAFESHRED today at 1-800-987-4733 to discuss your shredding requirements. Don’t just shred. SAFESHRED!

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Safe Shred Mobile Shredding TruckDo you have sensitive documents that require secure shredding? Worried about your privacy? Professional paper shredding services is the most effective and safest way to combat the risks of identity theft and fraud. At SAFESHRED, our Community Shred Day Events provide a simple and fun way to have your information shred directly before you!

Just over a month ago, SAFESHRED and The Maria Del Ray Sheriff’s Department partnered together, hosting what resulted in the most successful Shred Day Event we’ve had the pleasure of doing. It was a full day event, packed with the arrival of residents from all over the Los Angeles.

On April 26th, The Ladera Center parking lot was quite the hot spot in Los Angeles, and what a beautiful spring day it was for a Shred Day! From 8am-1pm, approximately 410 vehicles arrived throughout the event to do their part in combating identity theft!  The majority of the day operated much like your typical drive-through experience; quick and efficient. Some residents simply dropped off their sensitive documents, while others preferred to watch as our mobile shred truck destroyed their information. Our shred truck was hard at work throughout the entire day; in fact, we are pleased to share that 34,195lbs of paper was collected. That’s a whole lot of documents to shred!

The day really couldn’t have gone smoother. We were pleasantly surprised by the overwhelming turnout, and couldn’t be more thankful to witness such support from our community.  Not only is it clear that Los Angeles residents see the value in secure paper shredding services, they are also willing to give back to local charities. All proceeds received were donated to the Special Olympics Campaign, Youth Explorer Program, Youth Athletic League, and various cancer charities.

SAFESHRED wants to send a huge thanks to everyone involved, including those who participated and of course The Maria Del Ray Sheriff’s Department for organizing the event and making it happen!

If you’d like to learn more about Community Shred Day events or are interested in arranging one in Los Angeles, please contact us for information at 1-800-987-4733, or click Organize a Shred Day Event! for further details. Together, we can help make our community a safer place to live!

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