Office space is becoming limited, and you are noticing file cabinets and desks are beginning to pile up with old documents, and outdated material. Aware that much of the content is confidential information, you’ve been holding on to it, hesitant to toss anything away in the event that it may land in the wrong hands. Although this a more logical choice than simply disposing of the papers, you quickly realize that storing them in your office not only consumes much of your office space, it also becomes a potential liability for your company. Businesses by law are obligated to shred all confidential documents; especially those pertaining to their customers when they are being disposed. It seems that many companies feel obligated to keep documents for up to 7 years; the truth is the majority of these files can, in fact, be shredded long before then. Unless it’s vital to hold on to them for regular access, boxing them away only creates extra clutter in your storage area. Stacks of boxes can be very overwhelming to face should you need to locate a specific file. Avoid unnecessary stress with shredding!
So what does that mean for you? Protect your company and customers and shred everything. You might wonder how you’ll ever have the time and resources to take on this task yourself. Well, the good news is you don’t have to, and we wouldn’t really suggest it. Now, you can choose to do what many businesses have done; hire a document destruction company for all your shredding needs. After all, we are the experts!
When you are seeking out the best shredding company to take care of your confidential documents, it’s important to do your research and choose wisely. While there are many aspects to consider and questions to ask, here are a few to keep in mind:
The type of shredding offered: There are two ways in which a company can provide shredding; on-site shredding services, and off-site shredding services. On-site shredders will come directly to your place of business, allowing you to witness the shredding process with your own eyes. Alternatively, off-site shredding companies will bring your material to a secure facility for destruction. There are benefits to both types, but every business has unique needs and requests, and therefore when a shredding provider offers both options, you have more flexibility as a customer.
Ensure shredding team is qualified: It’s important your shredding company is trustworthy, and should also be AAA certified by NAID. NAID certification ensures the company consists of trained professionals who will properly and securely look after your shredding needs while protecting your privacy. Companies may claim they are certified, but it is recommended that you verify these details by visiting their website, to look for the official NAID certificate. Without this qualification you may be dealing with disreputable service providers, putting you or your customer’s information at risk.
Are there other services available: While paper may be your primary concern, don’t forget about any private material that may be found on old electronics no longer in use. Why not turn to a company who offers both document destruction, and hard drive/media destruction? It’s important to have all hard-drives destroyed before being disposed of as electronic waste. Like paper documents, confidential information can be exposed otherwise, putting your business at risk. Whether its mobile phones or computers, electronic waste is a growing concern when not disposed of properly; look for a one stop shop that offers media destruction for electronic material, as well as your paper. You’ll love the convenience of it, and it will truly make for an efficient collection program.
When it comes to securing your organization’s documents and other confidential content, being picky is okay. At the end of the day, you should feel confident with your choice and confident in your security; set some time aside and find the right shredding business for your company’s needs.