Spring Cleaning Your Desk

On April 30th, 2019, posted in: SAFESHRED News by

We’ve come to that time once again, a time where we look to any messes that have accumulated over winter seasons and declare that they must go. Spring cleaning can be a hassle, but it’s also a relief once its been cleared away. While you’re in cleaning mode, it’s a good time to take a hard look at the growing clutter happening at your desk, be it at home or work.

So why might you want to do this anyways? Well it all comes down to staying on top of any secure information that may have ended up lost in the mess. It happens to all of us. Papers come in and get put to the side on top of one another, and then more come in and it happens again. Sometimes this happens right on the desk’s surface, other times it happens in a drawer as papers get pushed back into their depths.

If you’re vigilant about what is being kept then this probably isn’t a problem for you. However, for the rest of us who aren’t necessarily on top of it all the time, this is a chance to get caught up. Speaking of getting caught up, where do we even start this process?

Getting Caught Up

So depending on how bad the build up is will depend on how long it will take to get it all done. The only way to get caught up is just to dive in and do it. Doing it properly is just as important as doing it to begin with.

By this point you should probably know the types of things you need to be on the look out for in that mass of papers. If not, here’s a quick reminder of some of the items to be on the lookout for:

  • Financial information
  • Medical records
  • Bank & Credit card statements
  • Pages with names and address on them

In addition to cleaning up your desk, there are other areas where you may need to have a look at this spring. We won’t go over it all here as you can see our recent article on the subject, but some times we do not realize that an area could be a problem for this sort of thing.

If you need assistance with this sort of clean up, then our experts at SAFESHRED can assist you. Simply contact us and provide the details, and we’re more than happy to lend a hand.

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Information safety has a few common areas that are obvious when it comes to data breach risks. Improper disposal of hard drives and secure records carelessly thrown into the garbage are among the most common. Working with a certified secure shredding company like SAFESHRED can help you identify areas you may not have thought of beforehand.

Paper Records

The areas around printers are always a hot spot for papers. Very often you’ll get excess papers by mistake, or something went wrong during the print. These pages are of course disposed of, but sometimes left on the printer, in the nearest receptacle. You need to be aware that these papers still contain sensitive information and must still be disposed of properly, keeping secure shred bins near by is a good way to mitigate this problem.

This problem can also manifest at our very desks. Let’s be honest, we’ve all been there. Papers and clutter taking over the desk happens to the best of us. What’s absolutely vital is to make sure none of those papers are a security risk. Just like with printers, keeping a desk side console for the excess is a great way of preventing this, or even using a lockable desk draw for those records needing retention.

Data Files

Keeping older computers around for parts or just as back up isn’t an uncommon practice, but it can lead to some security issues when they haven’t been cleared and secured properly. Any one could slip into a room with a USB and attempt to recover data from these machines. Like wise your server room could be at risk for similar problems if it’s not secure. Making sure the data is encrypted, disposed of properly, and keeping rooms securely locked is vital in our digital age.

On the topic of old USB’s, are you keeping track of all yours? These devices are easy to “misplace”, and if that’s how you’re transferring data around then you need to keep a close eye on them. Likewise, with old CD-ROMs, if you aren’t using them anymore then you need to have them properly destroyed so they don’t become a risk. Any data that might still be needed should be transferred to more modern and secure storage methods, and then the disks destroyed. The same goes for those old floppy disks, but hopefully you’ve handled those things long ago!

If you need assistance identifying areas of risk, or are ready to act on them already, reach out to us and tell us your needs. Our secure processes will help to reduce the risks of information theft from affecting you.

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