All companies are subject to certain legislation in the United States, for a variety of reasons. An important component in each of these includes the need to protect highly confidential matters; this typically refers to sensitive print and digital records. Secure document destruction is a key solution highlighted under many of these laws and failure to implement such practices can result in legal action.

SAFESHRED is highly knowledgeable in relation to the specific necessities dictated by federal and state governments to ensure you remain in compliance. We have outlined some of the many regulations to educate yourself on below, all of which incorporate document shredding and how each may relate to your particular industry.

HITECH

The Health Information Technology for Economic & Clinical Health act was established by the federal government under the American Recovery & Reinvestment act of 2009. The primary purpose behind HITECH was the introduction of the requirement for HIPAA-covered entities to inform victims if it has been determined that there was a breach of unsecured protected health information (PHI). Additionally, it goes into detail concerning the necessities that must be met in order for the breach of notification stipulation to be cleared. Organizations protected under HIPAA are also legally directed to notify HSS and the media if a breach occurs that targets more than 500 victims. Specifically, the act states that the encryption of electronic information and the physical destruction of paper PHI are the only recognized processes that could exempt you from a breach notification obligation. If you own and operate a healthcare company, you can learn more details about HITECH here, or talk to a representative of SAFESHRED in Los Angeles, for advice and direction on this topic.

GLBA

If you’re affiliated with the financial industry, it’s extremely critical that you or another employee is trained and up-to-date with the particulars of this act. The Gramm-Leach Bliley Act was put in place in 1999 with the goal of protecting sensitive consumer information held by financial institutions. This refers to any data used to get a financial product (SSN, address, name etc.), any information received from a transaction associated with your financial products or services, or any data received about an individual in relation with providing such financial products and services. You can review a guide issued by the FTC on how to stay compliant with GLBA here.

FERPA

The Family Education Rights & Privacy Act (FERPA) is a federal law that aims to secure students’ educational records. The law relates to anyone that collects funding under programs administered by the US Department of Education. To stop unauthorized disclosures of sensitive data, it is recommended that related entities use secure measures, such as document shredding to dispose of sensitive records. Failing to dispose of records properly may be recognized as an unauthorized disclosure, leaving businesses in vulnerable positions, in the hands of the federal government. For further education on FERPA, check out the Department of Education’s official portal on the act here.

Verifying that your company is up to snuff on the law is crucial to stay alive and competitive. SAFESHRED’s quality shredding services supply you with an essential step in ensuring your company doesn’t have to deal with the trouble of legal matters. Keep focusing on what you do best, and we’ll handle the rest!

Get in touch with our professional team in Los Angeles to speak to us in regards to your specific shredding needs and how we can help your company improve its security efforts. Call 1-800-987-4733

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It’s common for smaller companies to have fewer security processes in place due to the simple fact that they think their size will eliminate them from falling victim to information theft; sadly the opposite is quite true, and these companies can be significant targets for cyber criminals.

With that said however, it shouldn’t be the only reason you create a secure environment in your place of business; data breach can be extremely costly and unfortunately it continues to affect several businesses. Not only can the affects be overwhelming from a financial standpoint, but it can also damage your reputation significantly. Small start-up companies are actually more vulnerable to fraud and information theft because often they are still working towards building their business and customer base.

security tips

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document shredding

If you have looked around our website you may have seen the name NAID floating around. NAID may not mean anything to you at first, but it is an important acronym. It stands for the National Association for Information Destruction, and this group has done a lot for consumers in the document destruction sector. NAID is a standards setting body for the information destruction industry recognized at the government level. It operates all over the globe, making sure that document shredders operate within the bounds of the laws that are relevant to them and their customers. Members of the association are given the responsibility of following different legislations for customers, among other quality-assurance measures.

NAID’s certification program was put together by information security experts around the world. Members of the association seeking to obtain and hold this certification are held to many responsibilities, including undergoing random audits to ensure that all commitments to the association and customers are being maintained.

The responsibility to ensure companies have written policies that use the correct legal terms and meet existing legal standards, actually falls on to the customer. If a customer uses a shredding provider which fails to operate at existing legal standards and runs into legal trouble, the customer is responsible rather than the shredding provider. NAID Certification is important for consumers because of this. Part of the certification requires that data destruction firms have written policies which include the correct terminology, and comply with existing federal laws where relevant. This is a measure designed to protect customers.

Noting this, it is important to consider that NAID Certification, while important for consumers, is completely optional. While there are companies who operate without NAID Certification who may do fine work, there is simply no way or guarantee for the customer if something goes wrong.

 

SAFESHRED is a proud NAID Certified member.

We maintain or exceed the standards to ensure our operations meet and exceed the stringent legal responsibilities for both us and our customers in nearly all industries. SAFESHRED cooperates with other NAID members to ensure the document destruction community remains secure. All of our services and operations are designed to fall well within the scope of legal responsibilities for customers in these many sectors. To learn more about SAFESHRED and NAID, check out the Chain of Custody on our website. Our team knows what’s up!

SAFESHRED is ready to bring our wealth of shredding expertise to customers in the counties of Los Angeles, Orange County and San Bernadino, no matter what the field of business. If you are looking for a shredding service for your home documents, or need more industrial business solutions, our highly equipped team is ready to work for you.

Contact us today to get started. 1-800-987-4733

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legal destruction

In California most businesses are subject to federal or state legislation which forces specific day-to-day operations to occur. There are so many bills that can affect business operations that it can be hard to keep on top of them all. Your business should however, know the basics of one specific piece of legislation known as FACTA.

FACTA stands for the Fact and Accurate Transactions Act. The law was created and implemented with the goal of preventing and punishing consumer fraud and identity theft practices. The act consists of seven major titles:

  1. Identity Theft Prevention and Credit History Restoration
  2. Improvements in Use of and Consumer Access to Credit Information
  3. Enhancing the Accuracy of Consumer Report Information
  4. Limiting the Use and Sharing of Medical Information in the Financial System
  5. Financial Literacy and Education Improvement
  6. Protecting Employee Misconduct Investigations
  7. Relation to State Laws.

On June 1, 2005, the FTC (Federal Trade Commission) put into effect a new part of FACTA known as the “Disposal Rule”, which was composed to encourage businesses and individuals (including those in the Los Angeles area) to take appropriate measures to dispose of sensitive information derived from consumer reports in order to prevent identity theft and consumer fraud In summary; it requires businesses and individuals using consumer reports, to destroy them after an appropriate time period has been reached.

The FTC outlines what it classifies as proper document disposal methods. These methods include burning, pulverizing or shredding papers containing consumer report information. Electronic files must be destroyed or erased either through digital or physical destruction of the media devices, used to store the information (ex. Hard drives, USB flash drives etc.).

The Disposal Rule applies to many businesses covering many different professional areas. These include:

  • Consumer reporting companies
  • Lenders
  • Insurers
  • Employers
  • Landlords
  • Government agencies
  • Mortgage brokers
  • Automobile dealers
  • Attorneys or private investigators
  • Debt collectors
  • Individuals who obtain a credit report on prospective nannies, contractors, or tenants

Click here to learn more about FACTA.

Click here to learn more about the Disposal Rule.

SAFESHRED is proud to offer services that are compliant with guidelines set out in many federal and state-level legislations including FACTA. Our NAID membership ensures, among other things, that our operations are in spec with the most rigorous service standards and legal compliances. Your Los Angeles area business can rest assured with SAFESHRED. To learn more, contact us today at 1-800-987-4722.

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Over the last few years, research has determined that human error is a top cause of data breaches in workplaces across the globe.

data breach

What are some common mistakes in the workplace that result in a data breach?

Giving into a phishing scam:  This scam takes place when an employee receives an email from an unknown source who attempts to draw that individual into downloading malicious files or click a forbidden link.

Misplacing a laptop: Laptops are flooded with confidential information and studies reveal that in fact, they are the most commonly stolen electronic devices among every business and industry.

Privilege abuse: Theft of confidential data can occur if a staff member gains access to information they shouldn’t have access to. It can also take place if an employee continues to seek out unauthorized company information, even after that employee has left the organization. It’s imperative that passwords and log-in information are changed immediately upon staff leaving your business to prevent this.

Security error: In many situations, it comes down to ‘lack of knowledge’ and ‘human error’ in relation to information security. Errors that result in sending sensitive information to the wrong individual would fall under this specific category.

Passwords: Many data breaches take place because of weak, stolen, or default passwords. Always make an effort to keep passwords protected and strong to avoid this.

Improper disposal of information: This goes without saying that secure storing and disposing of sensitive information is critical in guarding information against exposure. When employees lack the proper training on information security processes, they are left making the decision as to what is and what isn’t considered confidential; this can be risky business. 

How can your business stop these errors from happening?

There are many steps you can take towards protecting yourself from data breach; document shredding is just one example and should be applied alongside a shred-all policy for the most effective approach. Regular training is vital in ensuring your employees stay up-to-date and knowledgeable in information security tips.

SAFESHRED has supplied peace of mind to companies, residents, and government by providing the most versatile, secure and thorough document shredding solutions available. Stay free of a data breach by turning to our professional services. Contact us today at 1-800-987-4733!

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on-site paper shredding

 

If your Los Angeles business is looking for a shredding service that is secure, reliable and considerate of your needs, then you’re already on the right website! SAFESHRED offers some of the most secure in-house shredding services in the world. But did you know there are more options that we offer which can increase your businesses security even more?

Routine document shredding is one major step your business can take to avoid identity theft, breach of confidentiality and the ensuing legal work that comes with both of these occurrences. SAFESHRED looks to take this preventative action one step further by offering mobile shredding services.

SAFESHRED operates one of the most secure fleets in the country. We keep our trucks well maintained and up-to-date to avoid breakdowns and unforeseen circumstances as much as possible. This ensures your documents get destroyed in a timely and secure manner. Our trucks are also continuously tracked with GPS technology to ensure your documents go where they are supposed to. We handle on average 184 tons of paper per day!

This option is also perfect for businesses with hectic schedules; we come to you! We are able to maintain flexibility by providing your business with secure, designated collection bins that our certified drivers and operators will collect from. We will come to your location, gather the documents to be shredded and destroy them on-site. You can even watch if you are so inclined! After destruction the resulting paper fibers are transported in a highly secured truck to a designated paper mill where they are recycled. A Certificate of Destruction is handed to you upon the completion of the process.

If you’re still questioning the real benefit of using a mobile service in comparison to an in-house service, here are some reasons why we offer the option to our clients.

  • Typical in-house document shredders aren’t capable of destroying documents to the irreversible state that our trucks can. More industrial machines can get closer, but the costs involved in operating and maintaining these machines usually isn’t justifiable to most businesses.
  • SAFESHRED operates at a significantly higher pace than any in-house shredder can. Your 1-hour of in-house shredding could equal 1 minute for our trucks!
  • Our mobile services continue to meet or exceed NAID regulations, as well as federal legislative requirements.

Let’s summarize what you can gain from mobile shredding services; we come to you, collect documents, destroy them on-site, and take the resulting fibers to a paper mill for recycling purposes. The process is timely and your business doesn’t have to make dedicated trips to destroy documents. Our trucks can shred thousands of documents in just minutes. Our trucks are highly secured and only transport fibres; no document is left in-tact before we depart your workplace. Our drivers are certified and will provide a Certification of Destruction on-site, following the shredding process. Lastly, our staff will take care of everything when they arrive on the site, allowing you to focus on running your operations.

If on-site services sound right for your business, contact us today to discuss your unique destruction needs, and together we can discuss the options and provide the best solution for you and your business. Click here to see our coverage area.

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The majority of us are online on a daily basis – whether we are browsing, shopping, communicating or performing job duties, it’s important to be smart about it. What does this mean? While you may think of document shredding as being the biggest form of information protection, and it is a big one; online protection is just as vital in protecting your identity.

As specialists in protecting confidential information, SAFESHRED wants to remind our clients to be cautious with online activity, and in an effort to do so we suggest that you follow some basic measures to remain secure from fraud and theft.  Of course, the internet is an amazing and viable tool for us all. We use it daily for learning, research and communicating, and for paying those monthly bills. There’s no denying how helpful the internet can be for consumers and companies, but it is important to remember that there are some drawbacks and risks that come with it as well; cyber theft and fraud are the two biggies!

Keep these security tips in mind next time you’re browsing, shopping, or sharing information over the web.

online security

Safe and Secure Online Shopping

To stay secure online, you should implement certain procedures and habits and pay attention to detail. For instance, be sure to use strong passwords that are long, difficult-to-guess, and are a combination of both numbers and lower/upper case letters. When doing any shopping online, always verify that the retailer’s security certificate is present and that the website you are using is in fact 100% secure. If a computer lacks proper security software, it is far more vulnerable to threats such as viruses and other malicious software. If this takes place, any details that are shared or processed on that particular computer may be in trouble. Potential problems that may arise from this situation include theft of personally identifiable information, bank account information, and lastly credit card numbers. To protect yourself from these outcomes, always double check that there is an HTTPS lock symbol in your browser address window when making an online purchase.

Social Media Accounts

As social media platforms continue to take over the online world, this only adds more opportunities and outlets in which criminals can locate your profile and attempt to steal personal information. If you’re exploring on Facebook or browsing Instagram, never ever share information such as your social security number. While obvious, unfortunately, these things still happen and can lead to alarming consequences. You should also make a habit of changing your online passwords on a regular routine. While many do, we highly recommend that you keep details like your place of business, hometown, or birth date off of on any social media accounts.  Refrain from storing credit card information online and during any third-party app purchases. Review all friend requests because in many cases cyber criminals will act under fake profiles to connect with you in hopes to discover your personal information for fraudulent behavior.

Anti-Virus Security Measures

Investing in anti-virus software is always worth the purchase, and will protect you tremendously online! As with anything, researching your options prior to purchasing the first one you come across is a step that’s for your best interest. Paid protection is always is always more effective than free. Never skip over using antivirus software as it’s a very important for maintaining online safety.

Any individual or company that creates, stores, or shares confidential material, should highly consider turning to professional shredding services for total protection. This includes hard drive destruction, data destruction, and document shredding.

At SAFESHRED, we will assist you in shredding all of your old media securely. Whether you have hard drives laptops or backup tapes to dispose of, we’ll handle the process for you in a manner that protects your information and our environment. Our secure services guarantee that your business is protected from data exposure and that you stay compliant with key privacy legislation.

Contact us today for additional information. Call SAFESHRED at 1-800-987-4733.

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HIPAA and SAFESHRED

On March 15th, 2017, posted in: SAFESHRED News by

Implemented in 1996 and mandated as federal legislation, HIPAA (Health Insurance Portability & Accountability Act) was established to prevent any fraudulent behavior, while also maintaining protection over the personal information of health care patients. In essence, this act states that all health care providers throughout the United States need to follow specific security processes to ensure confidential information remains safe and secure from unauthorized exposure.

HIPAA conditions dictate that patient details, whether from the past, present or future, need to be safeguarded at all times. Records pertain to private personal matters or include such information as patient history, notes, forms, and daily logs, must be properly cared for and protected while in the trusted hands of a healthcare institution or medical Centre. Information cannot be shared by law unless permission is provided by the patient to do so.

hipaa

Who Must Consider the Implications of HIPAA?

HIPAA affects the healthcare industry as a whole. Any healthcare facility that provides health services to U.S citizens are legally required to have strict processes in place that contribute to safe and smart control over patient records. Should an audit take place at your medical office, following HIPAA guidelines communicates that the appropriate steps were taken to stop the risk of disclosed private matters. Without protective precautionary measures in place, it may be revealed that personal information has or is, being viewed by unauthorized individuals. As mentioned, HIPAA regulations are applicable to hospitals, medical centers, chiropractors, dentists, psychologists, psychiatrists and any other industries that hold personal health information.

SAFESHRED Helps Clients Remain HIPAA Compliant

Any and all medical documents that no longer require keeping should be safely disposed of in lockable bins prior to secure shredding. This step alone dramatically reduces the risk of lost and stolen records, as there is no chance they will become misplaced. Any patient records that are left out in the open or stored in desks that lack security are in a risky position. Remember that you have a legal obligation to protect your patients. Do your best to ensure this is carried out, to save yourself from a headache and legal hassle down the road. SAFESHRED will supply you with secure collection bins or carts that you are free to place throughout your medical office where appropriate. The presence of these containers will provide a daily reminder to your employees, encouraging your staff to keep private matters out of garbage bins. We use our state-of-the-art shred equipment and technology, paired with our expert document destruction professionals to complete the job effectively. Our team is more than skilled to work with your healthcare facility to remain in compliance with shredding requirements under HIPAA.

When you partner with SAFESHRED you have the ability to view the entire document shredding process from beginning to end for extended peace of mind and reassurance.  Not only that, we will also present our clients with a Certificate of Destruction following every shred job, clearly indicating what, when and how, documents were securely shredded, for your records and future referral. Trust in our professional team to look after your document security management, with services that are 100% reliable and meet the highest industry standards.

For additional information about the specifics of HIPAA and our secure paper shredding services, please don’t hesitate to reach out and speak to one of our representatives. We’ll also happily offer you any additional security tips for effective protection over patient information.

Call 1-800-987-4733 for additional information about our secure document shredding services.

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Fraud exists and in fact it is a growing concern that can occur in many variations, targeting every industry. Fraud can be executed in the form of theft, forgery, computer crime and other “white collar” crimes. If your Los Angeles organization is affected by such a crime, it can lead to significant consequences and unexpected liabilities. Read more from the info-graphic below.

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